Personal Assistant

Egypt Full time Administration In-office

We are looking to hire a motivated individual to join us on our mission to educate the world through providing administrative business and personal support, household management to the principals and family members.

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RESPONSIBILITIES

  • Running all needed business and personal errands
  • Perform weekly walkthroughs using household checklists to identify action items
  • Schedule and work closely with other staff on various household vendors and contractors
  • Maintain a household vendor list
  • Coordinate other household staff and assist with monthly schedules
  • Identify and oversee various household projects as needed
  • Keep an inventory of all household supplies (light bulbs, batteries, cleaning supplies), and restock as needed Be mindful of expiration dates
  • Oversees household security personnel
  • Supervise gardening work and its maintenance on an ongoing basis
  • Oversee onsite vendors as needed
  • Travel arrangements management
  • Demonstrate excellent email etiquette, concise and accurate communications
  • Schedule personal appointments
  • Maintain a filing system for household needs (e.g., car registrations, maintenance contracts, warranties, contractor bids, etc)
  • Order home office supplies and monitor inventory
  • Email a daily activity report to Principals
  • Prepare and submit expense reports on a regular basis
  • Work with travel concierge and accountant as needed
  • Plan and coordinate family activities and events
  • Assist with personal archival projects
  • Providing day-to-day support for the Principals and their family members
  • Assist the principals family members in various tasks (Managing travel arrangements including airline tickets, visas, and hotel reservations and taking/collecting visitors/managers from the airport or other locations when indicated)

QUALIFICATIONS & WORK EXPERIENCE

  • Bachelor's degree in business administration
  • Minimum of 5+ years of previous experience as a personal assistant is a must
  • Previous experience in working for a family office
  • Excellent command of the English language, both written and spoken
  • Very good knowledge of MS Office
  • Typical 8:00 am - 4:00 pm work schedule, with the flexibility to work weekends and evenings
  • Technically savvy (Familiar with Gmail, Google Docs, Google Sheets and Calendar)

BEHAVIORAL COMPETENCIES

  • Communication skills
  • Time and stress management skills
  • Attentive to details
  • Flexible
  • Accountable
  • Independent
  • Ability to work under pressure
  • Problem-solving skills
  • Adaptability and stability
  • Initiative
  • Team Player
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