Personnel & Payroll Specialist

Egypt Full time Human Resources In-office

We are looking to hire a Personnel & Payroll Specialist to join us in our mission to educate the world. The successful candidate will be responsible for personnel and payroll administration including but not limited to the monthly payroll process, attendance management, work permits, investigations, and medical and social insurance.

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Responsibilities 

  • Supporting all personnel and payroll activities and dealing with government authorities, such as the labour office and social insurance authorities, and building a strong relationship with them to facilitate work processes 

  • Issuing any necessary documents and reports required from official authorities (labour and social insurance offices) to ensure company compliance with the labour and social insurance laws on all personnel matters 

  • Keeping records of work time and attendance, tracking employees’ absences, and sending legal warnings accordingly to ensure company compliance with the labour laws and company policies 

  • Creating and maintaining personnel records for each employee to keep the employee database system constantly updated 

  • Following up with employees' contracts, renewals, resignations, and hiring documents to ensure employees’ files are completed and accurate  

  • Preparing monthly attendance and consolidation reports to facilitate payroll preparations  

  • Assisting in creating and renewing foreign employees’ work permits to ensure company compliance with the labour laws 

  • Creating the employees' files and managing the personnel archiving and completing employees’ files accurately  

  • Collecting all the needed data for the monthly payroll including overtime, and absence leaves management, loans if any to support payroll preparations 

  • Participate in investigations with employees whenever required to comply with labour laws and company policies 

  • Assisting in monthly payroll calculations and other HR tasks required 

Qualifications & Work Experience 

  • Bachelor’s degree in any field, preferably in law 

  • 2+ years of relevant experience in personnel management (with solid experience in dealing with social insurance offices, and foreigners’ work permits) 

  • HR diploma or certificate is a plus 

  • Very good command of the English language 

  • Excellent command of Microsoft Excel is a must 

Behavioural Competencies 

  • Excellent communication skills 

  • Excellent presentation skills 

  • Attention to detail 

  • Time and stress management skills 

  • Problem-solving skills 

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